EBD Steel Doors is seeking a Purchasing Coordinator to join our team.
Purchasing Coordinator
Job Purpose
The Purchasing Coordinator is responsible for procuring goods and services to ensure timely delivery, aligned with the production schedule’s needs. This role is key to upholding the EDB Purchasing Policy, including adherence to the contract review process, which must be completed and returned within the assigned 48-hour timeframe.
Success in this position requires recommending suggestions for continuous improvement and systematically eliminating waste. Additionally, the Purchasing Coordinator plays a pivotal role in fostering a workplace culture where:
- Employees take pride in their work
- A strong focus on customer service prevails
- Proactive, long-term problem-solving is prioritised
- Continuous improvement is a shared responsibility
- Accountability and mutual respect are core values
The role reports directly to the Procurement Officer (Line Manager) and the Business Development Director.
Key Responsibilities
- Adherence to Policies and Procedures:
- Ensure compliance with company policies and procedures, particularly in areas such as quality, health & safety, housekeeping, environment, and human resources.
- Support and contribute to the development of new processes to improve efficiencies.
- Purchase Orders for Stock Parts:
- Raise purchase orders for stock parts in accordance with Epicor suggestions on an ad-hoc basis.
- Review expedite/increase suggestions and take appropriate action.
- Update purchase order data with any cost discrepancies and delivery dates when revised with suppliers.
- Purchase Orders for Non-Stock Items:
- Raise purchase orders for non-stock items and services as requested by members of the Eurobond Doors team.
- Order Receiving and Invoice Resolution:
- Resolve purchase invoices and credit note queries within one week of notification from Accounts.
- Overdue Purchase Orders:
- Maintain regular contact with suppliers to resolve any problems to meet production requirements.
- Monitor purchase orders daily to ensure that materials are confirmed, delivered on time, at the agreed price, within agreed specification and comply with the company’s quality standards.
- Work with suppliers to investigate any material or delivery issues, to seek resolution to minimise impact on production and to EBD Steel Door customers.
- Supplier Complaints:
- Raise supplier complaints for material non-conformances when required and ensure suppliers provide root cause analyses and corrective actions to prevent recurrence.
- Stock Count Participation:
- Take part in stock count activities as requested.
- Maintain database to manage stock levels and costings.
- Holiday and Sickness Cover:
- On an ad-hoc basis, provide coverage for the Procurement Officer by raising subcontract purchase orders and fulfilling other duties as required.
- Contract Review Support:
- Process Supplier Contract review forms when providing cover, checking materials received against job requirements.
- Order materials not in stock for specific jobs as necessary.
- Collaboration with Scheduling Team:
- Liaise with the scheduling team during the contract review process, ensuring they are informed of material delays and the scheduled jobs that may be affected.
- Work with Accounts to resolve invoice queries.
- Additional Duties:
- Undertake other duties as required to support the purchasing function and overall business operations.
Performance Measures
- Supplier Complaints: Timely closure of supplier complaints within two weeks.
- Purchase Order Issues: Reduction of purchase order issues raised during EBD review meetings.
- Assembly Stoppages: Reduction in assembly stoppages caused by unavailable materials.
- Invoice Query Resolution: Resolution of purchase invoice queries within one month, with minimal unresolved cases beyond this period.
Key Skills
- Previous experience in a similar role is preferred.
- Good understanding of pricing and margins.
- Must have a positive, encouraging personality with the ability to work as part of a team.
- Must be able to prioritise workload; time management, planning and strong organisational skills and ability to multitask.
- The ability to remain calm under pressure in an ever-changing environment.
- Learned negotiation skills with ability to be influential.
- Excellent communication skills, both written and verbal.
- Independent, self-motivated, and able to work with minimal supervision.
- Keen attention to detail and aptitude for problem solving.
- Highly motivated, reliable, trustworthy individual with a strong work ethic.
- Proficiency in MS Office tools (Word, Excel, Outlook, PowerPoint).
Qualifications & Experience
- Minimum 5 GCSEs including, Mathematics and English.
- Previous experience, minimum 3 years, in a similar role preferred.
- To be confident, proactive and hands on approach to work.
Apply
If you have the right experience and you think you can bring value to the role, we would love to hear from you to discuss your application!
